Administrative Assistant

This Opportunity

WSP is currently initiating a search for an Administrative Assistant for our Long Island City, NY office. Be involved in projects with our Mobility Operations Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

• Assist the NYSDOT Project Manager in administering the Joint Transportation Management Center (JTMC) contracts, preparing annual budgets; financial record keeping

• Assist Operations Manager in answering telephones, be point of contact for visitors, complete filing reports, perform general office responsibilities

• Perform various administrative tasks supporting the 24/7 JTMC traffic operations

• Manage recordkeeping for call contract-related correspondence and communications

• Utilize a variety of software packages such as Excel, word processing, spreadsheets, graphics, and electronic mail to complete assignments as dictated by JTMC Manager

• Develop memoranda, engineering style reports and graphics products per project requirements.

• Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensure appropriate background material is attached

• Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for specific information

• Manage consumable inventory – office supplies, paper products, other miscellaneous items

• Manage calendars and conference room schedule for multiagency facility

• Take meeting minutes to compile for distribution to meeting attendees

• Set appointments/meeting invitations at the direction of JTMC Manager

• Organize files and paperwork flow

• Perform other miscellaneous tasks at the direction of the JTMC Manager

• Recommend changes or modifications in the office, implement, or suggest new or revised procedures

Who You Are

Required Qualifications

• Associate degree

• 0-2 years of full-time employment with administrative work, AND