Document Controls Lead

This Opportunity WSP is seeking a Document Control Lead to join our Project Controls team. This role can be based out of any WSP US location (remote).

Your Impact Duties and Responsibilities: • Influence the narrative by understanding what needs to be done to support the project vision and initiatives • Experience in implementation of document management systems for large/mega programs in design/construction • Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project • Monitor and Manage the Electronic Document Management System(s) • Develop and administer the project “Document Management Plan” • Develop and administer Document Control Procedures and Training Guidelines • Working knowledge and experience in SharePoint, Procore, e-Builder, Unifier, Aconex, Bluebeam software or equivalent. • Procore or eBuilder/Trimble Certification. • Work with Project Information Management Systems Team for access, security and troubleshooting. • Knowledge of document management process and procedures and systems • Perform reoccurring training on Document Management Requirements and EDMS use • Implement efficient work-flow process, initiate and track document reviews • Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution. • Process Incoming/Outgoing Transmittals and documentation • Initiate and track reviews through Bluebeam Sessions • Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements • Optimize Document Control productivity, efficiency, and service quality across all departments. • Work with project department leads to ensure timely processing of documentation along with any future updates • Produce progress reports as required

Who You Are Minimum Requirements: • Bachelor's degree or equivalent • Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes. • Experience in implementing document management systems and procedures for large and mega programs in construction. • Certified in e-Builder or InEight • Advanced computer and word processing skills using MS Office applications including SharePoint • Experience supervising and leading Document Control Team Members • Excellent interpersonal, written and verbal communication skills • Ability to coordinate several high-priority deadlines simultaneously • Maintain confidentiality at all times • Excellent written and verbal communication skills • Technical knowledge of industry documents, records and data management systems • Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio • Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures • Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies