Document Management Technician

<p><span style="font-size:12.0px"><span style="font-family:Arial, Helvetica, sans-serif"><strong>Requisition ID: 296765</strong> </span></span></p><ul><li><span style="font-size:12.0px"><span style="font-family:Arial, Helvetica, sans-serif"><strong><span id="cke_bm_347S" style="display:none"> </span>Relocation Authorized: None</strong> </span></span></li><li><span style="font-size:12.0px"><strong>Telework Type: Full-Time Office/Project</strong> </span></li><li><span style="font-size:12.0px"><strong>Work Location: Chandler, AZ</strong></span></li></ul><p> </p><div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Extraordinary teams building inspiring projects:</b></H2>&#13;</div><div><p style="margin-bottom:11px"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. </span></span></p><p style="margin-bottom:11px"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. </span></span></p><p style="margin-bottom:11px"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">Core to Bechtel is our <a href="https://www.bechtel.com/about-us/vision-values-covenants/" style="color:#0563c1; text-decoration:underline" target="_blank" title="https://www.bechtel.com/about-us/vision-values-covenants/"><span style="text-decoration:none">Vision, Values and Commitments</span></a>. They are what we believe, what customers can expect, and how we deliver. Learn more about our <a href="https://www.youtube.com/watch?v=UuEx0BFBSFE" style="color:#0563c1; text-decoration:underline" target="_blank" title="https://www.youtube.com/watch?v=UuEx0BFBSFE"><span style="text-decoration:none">extraordinary teams building inspiring projects</span></a> in our <a href="https://impact.bechtel.com/" style="color:#0563c1; text-decoration:underline" target="_blank" title="https://impact.bechtel.com/"><span style="text-decoration:none">Impact Report</span></a>. </span></span></p></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Project Overview:</b></H2>&#13;</div><div><p><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Bechtel’s Manufacturing and Technology (M&T) Business Unit is designing, building and commissioning a semiconductor fab in Clay, NY. M&T is an exciting and growing business unit that serves customers in the semiconductor, datacenter, life sciences, and electric vehicle markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T solves the industry's toughest challenges, building both our company and the world for the future. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.</span></p></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Job Summary:</b></H2>&#13;</div><div><p><span style="font-size: 10pt;"><span style="font-family: Arial,Helvetica,sans-serif;">As part of the Project Team under the direction of the Project Records Manager, provides document management support, guidance, and coordination of work scope between home office, alternate execution centers (AEC), design partners, jobsite, and client. The position also includes receiving, processing, indexing, distributing, retrieving, and maintaining operation and/or project records in accordance with established policies and procedures. The position requires attention to detail to ensure accuracy and completeness of records in the Enterprise Management Content System (ECMS). The position works closely and professionally with peers, technical leads, supervisors, and clients. . <span style="color: white;">#LI-SM2</span></span></span></p></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Major Responsibilities:</b></H2>&#13;</div><div><ul><li style="font-size: 10pt;">Participates in the maintenance of the document management system and assists with establishing work processes.</li><li style="font-size: 10pt;">Interfaces with project team members, client, design partners, and field personnel on a routine basis for the resolution of questions, issues, or actions relating to document management.</li><li style="font-size: 10pt;">Keeps abreast of department/project technologies, techniques, and services that are available.</li><li style="font-size: 10pt;">Maintains effective communication with other project team members, client, and field personnel to ensure quality and schedule are met as defined, and provides effective problem resolution with the team</li><li style="font-size: 10pt;">Monitors and reviews data entry accuracy for assigned tasks by performing daily, weekly, and monthly quality checks on all documents to verify data accuracy. Ensures records are complete and accurate and compliant with procedural requirements.</li><li style="font-size: 10pt;">Adheres to data entry accuracy rates established by the supervisor/organization.</li><li style="font-size: 10pt;">Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001</li><li style="font-size: 10pt;">Reviews, logs, indexes, distributes, maintains, retrieves, and files a wide range of project records and revision\u0002controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.</li><li style="font-size: 10pt;">Assists project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.</li><li style="font-size: 10pt;">Provides guidance to project personnel on records security classification policy and procedures.</li><li style="font-size: 10pt;">Assembles information needed to support project activities.</li><li style="font-size: 10pt;">Creates and distributes document processing reports, as requested.</li><li style="font-size: 10pt;">Provides metrics, as requested.</li><li style="font-size: 10pt;">Performs other tasks as assigned by supervisors and managers.</li><li style="font-size: 10pt;">Ability to work overtime on short notice as required.</li></ul></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Education and Experience Requirements:</b></H2>&#13;</div><div><ul><li style="font-size: 10pt;"><span style="font-size: 10pt;">Bachelor's degree; or in lieu of degree, five (5) years of relevant work experience.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Must have the right to work and remain in the United States without sponsorship.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Must be able to pass a drug screen and background check.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Intermediate to expert proficiency in Database entry and filing. A skills test may be required.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Demonstrated knowledge of implementation and instruction on automated applications relative to document control, scheduling, and collaboration.</span></li></ul></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Required Knowledge and Skills:</b></H2>&#13;</div><div><ul><li style="font-size: 10pt;"><span style="font-size: 10pt;">Experience in document control practices and processes.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Excellent working knowledge of computer applications.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Function well in a fast-paced environment and deal with pressure in a professional manner.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail produce quality products, and adhere to tight deadlines.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Ability to learn new software applications and train others on software use.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Ability to provide guidance to others in work group.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Effectively deal with and adjust quickly to changing priorities.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Good oral and written communication skills.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Ability to work independently while keeping supervisor apprised of status/issues.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Must be willing to travel as required.</span></li></ul><p><br /><span style="font-size: 10pt;">Preferred Qualifications:</span></p><ul><li style="font-size: 10pt;"><span style="font-size: 10pt;">Current working experience with Aconex.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Prior experience working in an engineering, procurement, construction environment.</span></li><li style="font-size: 10pt;"><span style="font-size: 10pt;">Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.</span></li></ul></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Total Rewards/Benefits:</b></H2>&#13;</div><div><p style="margin-bottom:11px"><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at <a href="https://www.bechtel.com/about/life-at-bechtel/total-rewards/" style="color:blue; text-decoration:underline">Bechtel Total Rewards</a></span></span></p></div></div><div style='padding: 10px 0px;border: 1px solid transparent;'><div style='font-size:16px;word-wrap: break-word;'><H2 style='font-size: 1em; margin: 0px'><b>Diverse teams build the extraordinary:</b></H2>&#13;</div><div><p><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</span></span></p><p><span style="font-size:12px"><span style="font-family:Arial,Helvetica,sans-serif">We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. <a href="http://www.youtube.com/watch?v=jHQGhaeRJsU">Click here to learn more about the people who power our legacy.</a></span></span></p></div></div></div><p style="text-align:center" align="center"> </p><p style="text-align:center" align="center"><span style="font-size:8.0px"><span style="font-family:Arial, Helvetica, sans-serif"><em><strong><span style="color:#3f3f3f">Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </span></strong></em><span style="color:black"><a style="color:blue;text-decoration:underline" href="mailto:acesstmt@bechtel.com"><strong>acesstmt@bechtel.com</strong></a></span></span></span></p>