Part-time Office Coordinator

This Opportunity

WSP is currently initiating a search for a Part-time Office Coordinator for our Tallahassee, FL office. This position will be involved in projects with Team 6 and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Your Impact

• Provides administrative support to staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support)

• Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards

• Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned

• Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages

• Assists with ordering computers, accessories, and supplies and business cards for office employees

• Provides assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company

• Coordinate onsite training events with outside vendors and online webinars, as directed

• Coordinates safety and compliance programs for office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits

• Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other field work coordination

• May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and monthly/ period national budget and/or utilization reports